VAI S2K Total ERP Package for IBM iSeries and AS/400 Platforms

VAI S2K ERP Products for IBM's iSeries & AS400 Systems
S2K Enterprise Edition for Financial Management S2K Enterprise Edition for Distribution S2K Enterprise Edition for Manufacturing S2K Enterprise Edition for e-Business S2K Enterprise Edition for CRM S2K Enterprise Advanced Features Print this page

Financial Management Accounts Receivables Accounts Payable General Ledger The S2K Enterprise Edition financial modules provide complete integration and give you the information needed to tighten control over payables and receivables, improve cash flow, and react to business cycles. Accounts payable provides a three-way match of purchase orders, receipts and invoices, and conditional email options alert buyers of accounts payable invoice discrepancies. Global customer aging inquiries and collection reminders take the guess work out of follow-up and collection calls, and conditional e-mail options alert managers of customer credit issues as they happen. All transactions post to the General Ledger and includes detail account drill-down capabilities to view specific transaction history. The comprehensive "Information Center" provides a snap-shot of the overall financial status of the company and the financial report writer allows users to create an unlimited number of financial reports based on user defined parameters. Accounts Receivable Successful companies need to effectively manage their cash flow and customer information. S2K Enterprise Edition’s Accounts Receivable application helps you handle these tasks by tracking every aspect of your receivables in a timely manner. Proper management of Accounts Receivable has a positive impact on cash flow and reduces bad debt. An accurate and up-to-date aged receivables listing can identify delinquent accounts and assist your credit department in maintaining control of those situations. Customer balances are re-aged daily and statements can be printed, emailed or faxed on demand. Finance charges can be applied to selected accounts. For sales commissions, you have the choice of paying commissions based on either booked sales or paid invoices. S2K Enterprise Edition’s powerful credit and collection screens provide a global aging of accounts that can be sorted by aging bucket, highest dollar amount, or oldest balance. Credit managers can review their specific accounts, enter collection notes, schedule follow-up calls, review held orders and flag disputed invoices. Complete customer information including; Open invoices, payment history, check history, credit information, open orders and sales history are available at the touch of a key. When interfaced with S2K Enterprise Edition’s Order Processing application, invoice details can be displayed and invoices can be re-printed, emailed or faxed on demand. Order processing can also perform credit-checking functions and automatically send credit managers conditional emails when credit issues occur. A flexible cash receipts program allows users to easily post cash to customer accounts, enter adjustments and track returned checks. Payments can be applied by account, invoice number or purchase order number. Users can split payments across multiple accounts, apply payments and credit memos to specific invoices, record overpayments, track write-offs and issue charge-backs. Conditional emails can be sent to credit managers, when write-offs or returned checks are entered..
Features

Customer Search Credit Reasons Cash Receipts Comments User-Defined Aging Full-Screen Editing On-Line Credit Check Customer Inquiry Finance Charges Multiple Company Integration Multiple Bank Accounts Credit and Collection Processing Detailed Invoice History Customer Messages Flexible Terms Statements	Payment Tracking Flexible Reports Salesperson Commission Report Direct Invoice Entry Multiple Taxing Jurisdictions Invoice Adjustments Mailing Lists & Labels EDI Standards Closing Dates Monthly Sales Objectives Cash Flow Projection Report Global Aging Inquiry Global Comments Inquiry Split or Partial Payments Integrated Facsimile Support S2K Enterprise Edition - User-Defined Fields e-mail Integration

Accounts Payable S2K Enterprise Edition’s Accounts Payable module helps manage a company's expenditures. This application maintains complete vendor information, including unlimited contacts, e-mail addresses, remit address and purchase order address. General Ledger accounts and pre-set distribution percentages, can be defined for each vendor. Powerful inquiries provide instant access to vendor information including invoices, debit memos, credit memos and payments. A detailed purchase journal as well as open accruals can also be viewed or printed on demand. Accounts Payable voucher entry allows users to create one-time vendors and flag each invoice for 1099 purchase history. Recurring vouchers can also be pre-set to post automatically. Integrated Job Costing allows users to track expenses to a specific job and cost code. Purchase Order and Landed Cost price verification allows users to match invoices to receipts and landed cost charges for verification and posting. Automatic tolerance levels can be set to flag buyers, through conditional emails, if invoice discrepancies exist. Flexible payment processing options includes automatic and manual payment selections, hand written check processing, letters of credit, and wire transfers. Accounts Payable includes a bank reconciliation option that provides the ability to clear checks and print reports that show cleared or outstanding checks..
Features

Multiple Companies Search Facilities Automatic Reversals 1099 Register Inter-Company Payables Onetime Vendors Detailed History Purchase Journal Cash Disbursements Journal Payment Status	Handwritten Checks Payment Terms Cash Requirements Report Credit Check Check Alignment Check Reprinting Inquiry Screens Payment Selection Entry Batch Totals Multi-Currency User-Defined Fields Automatic Distribution File

General Ledger General Ledger is the heart of the S2K Enterprise Edition financial applications. This powerful module combines recurring entries, general journal entries, and collects data from the other S2K Enterprise Edition applications, resulting in a comprehensive database for all financial analysis. General Ledger maintains complete audit trails of all transactions allowing complete drill down to the book of original entry. The ability to run monthly as well as interim financial statements enables management to keep a finger on the pulse of the ever changing financial status. Detailed current, historical, and budget data is maintained for comparative reporting. This powerful General Ledger module comes complete with its own report generator program. General Ledger’s report generator program provides a flexible vehicle for constructing and modifying balance sheets, profit and loss statements, departmental budget reports, per diem reports, and period comparisons. Access to data and reports can be secured by user ID, and users can choose to view saved reports on the screen or print them. In addition, S2K Enterprise Edition’s spreadsheet export option allows authorized users to move financial data to any spreadsheet program for greater report flexibility and analysis..
Features

Journal Entries Recurring Journal Entries General Ledger Inquiry Preliminary Year-End Close Budget Entry Posting Corrections Dynamic General Ledger Search Detailed General Ledger Posting Historical Data Preliminary Work-Sheets On Demand Financial Reports Information Center	Account Detail Drill Down Batch Screen Approval Code Consolidated Financial Reports Inter-Company Transactions Report Writer/Report Pro User-Defined Financial Formats Multiple Companies Supports Either a 12 or 13 Period Year Automatic or Manual Posting Adjusting Entries Profit and Loss Statements

S2K Enterprise Edition for Distribution Customer Orders Inventory Management Warehouse Management Purchasing Software Today, distributors must offer a broader product mix and meet increasingly sophisticated demands from more suppliers and customers. Distributors also face increased competition to gain and maintain customer loyalty. This increased competition squeezes revenue, profits and margins, making it harder to ensure profitability. Distributors require powerful, yet easy to use information systems to help them enrich customer service, reduce costs, and improve the quality of their decision making. VAI answers the call with S2K Enterprise Edition for Distribution. This exciting solution provides a dynamic suite of applications that can help distributors meet the challenges of today's economic environment. With S2K Enterprise Edition's inventory management and purchasing applications, distributors can minimize the amount of inventory they have on hand and take advantage of advanced formulas to provide suggested purchasing recommendations. S2K Enterprise Edition’s integrated Warehouse Management application allows distributors to streamline business operations and better serve their customers. Sharing information across your entire organization is also faster and easier. With S2K Enterprise Edition's Job Scheduler, users can pre-set and customize reports to run automatically and deliver these reports via email. Using work flow triggers, the system can automatically notify users via email of events that require immediate attention, allowing them to make quick informed decisions. Advanced technology such as RF Bar Coding, EDI, CRM and e-business allow your company to better leverage your information technology investments. S2K Enterprise Edition's flexible design allows distributors to streamline one area of your operation today and integrate other areas tomorrow.
Customer Orders S2K Enterprise Edition provides the most exciting customer service application available today. It all begins with a powerful order processing system that provides complete drill-down access to customer and item information. At the touch of a key users can access stock status information across all locations, view substitutions, complementary items, sales history, and use customer shopping lists for quick order entry. Integrated manufacturing capabilities and a built-in ‘Configurator’ provide a seamless link between order processing and S2K Enterprise Edition Manufacturing. Order status screens provide detailed shipping information including carton contents and tracking numbers, while a centralized Contact Management application ensures effective communication with both customers and prospects.
Features

Customer Search Automatic Order Numbers & Invoice Numbers Non-Stock Inventory Items Integrated Facsimile Support Multiple Warehouse Locations Multiple Company Multiple Price Levels New Customers Automatic Credit Checking Sales Terms Customer Inquiry Automatic Backorder Processing Back Order Priority On-line Inventory Allocation Immediate Printing Special Charges Automatic Backorder Fulfillment Salesperson Commissions Quotations Automatic Sales Tax Calculation Multiple Ship-To Search Detailed Sales History Daily Order Register Automatic Posting Reprinting Order Inquiry Search Order Comments Item Inquiry Item Search Customer Messages Sales Kit Processing Future Orders Automatic Purchase Order Creation	Serial Number Tracking Direct Shipment Processing Multi-Level Discounts Return Authorization Substitute Item Search Complementary Items Multiple Bin Search Lot Control Internet Order Entry Gross Profit Margin Alert Standing Orders Customer Deposit Invoice History Recall Point-of-Sale Automatic Sales Order/Manufacturing Order Integration Remote Sales Entry Counter Sales Entry e-mail Integration Flexible Pricing Multiple Taxing Jurisdictions Superceded Items Multiple Units Of Measure Order Notes Order Snapshot Summary Sales History Recall Ship-To Search Telemarketing Call Entry Contact Management User-Defined Fields Advanced Pricing Matrix Bar Code Verification Truck Routing Shopping List Window

Inventory Management S2K Enterprise Edition’s Inventory Management application is designed to help companies provide outstanding customer service while maximizing the return on their inventory investment. This powerful application tracks all receipts, shipments, and adjustments to inventory. Item inquiries provide stock status information with complete drill down to transaction details to help improve customer service. The inventory master file provides detailed product information, pricing, landed cost factors, purchasing formula data, and processing flags for each item. User defined fields can be used to track product specifications and these fields can be used as additional search criteria when searching for an item. Substitute and complementary items can be linked to each item to improve fill rates and promote up-selling of additional products. Multiple units of measure can be established with conversion factors for each item. Separate bar codes for each unit of measure make it easy to track movement of product in the warehouse. Serial number and lot control features provide complete tracking and historical data of items by lot and serial number. Utilizing the latest inventory reordering formulas, S2K Enterprise Edition’s Inventory Management application will calculate reorder points based on historical or forecasted usage, seasonal trends, demand, and vendor lead times. EOQ calculations are also provided to show buyers the best economical buy. Items can be grouped into buy-lines for purchase analysis by product group to take advantage of special pricing and discounts. Global inquiries provide quick views of current availability, dead stock items, inventory value and suggested reorder quantities. Warehouses can be flagged for centralized or decentralized purchasing and replenishment. On-the-water boat tracking and location transfers allow you to track product movement, while physical and cycle count features help ensure inventory counts are accurate.
Features

Dynamic Item Search Stock Transaction Entry Selective Physical Count Multiple Warehouses Alternate Vendor File Automatic Price/Cost Updating Integrated Global Inventory Inquiry Order Point Calculation (OPC) Economic Order Quantity (EOQ) Minimum/Maximum Quantity Levels Detailed Price Schedules Contract Pricing Quantity Discounts Detailed Inventory History Division and Class Multiple Costing Methods Item Inquiry	Substitute Item Link Complementary Link Variance Report Warehouse Transfers Item Replacements User-Defined Fields Inventory Receipts Bar Coding Sales Kit Processing Sales Promotions Fractional Inventory Multiple Units of Measure ABC Ranking Reports Key Word Search Lot Tracking Non-Stock Items Item Comments Gordon Graham Calculations

Warehouse Management Overview S2K Enterprise Edition's Warehouse Pro application helps you enhance productivity, improve overall warehouse efficiency, and provides real-time integration to System's 2000 Enterprise Management solution. Integrated EDI features provide automatic UCC-128 label printing and electronic advance ship notices. With true random bin, lot and serial number tracking for receiving, pallet assembly, movement, picking and order verification, S2K Enterprise Edition's Warehouse Management features enable accurate and efficient tracking of goods through your entire facility. Receiving / Pallet Creation - S2K Enterprise Edition supports receiving by Purchase Order or Container, and manual or RF posting of the receipt. Upon receipt, the user can note the Lots and Serial Numbers received. All items are received into the location's default Loading Dock staging bin. Using RF Pallet Creation, the system will automatically assign a pallet number and print a pallet license plate for easy tracking of item / pallet movement. Product Movement - S2K Enterprise Edition's product movement program will automatically create move tickets for received items and for bin replenishment based on picking lane requirements and bulk stock merges. Using the RF move ticket entry program, the user can scan the "from" location, the item or pallet being moved, and the "to" location. Upon accepting the move, the system will immediately transfer the quantity to the newly assigned bin. Item History keeps track of all movement for each product. Order Management - S2K Enterprise Edition's order manager screen allows warehouse managers to view and select sales orders and warehouse transfer orders for individual or wave picking based on a myriad of sort criteria. The order manager maintenance screen allows users to view the selected orders and group orders for picking based on weight, cubic measure, quantity, or line items. The manager can then choose to create consolidated or individual pick tickets. The order manager screen also provides the ability for managers to review the current picking in progress and analyze the performance by Area, Zone and Picker. Picking - S2K Enterprise Edition supports paper based or RF picking. From the Order Manager program, the system will generate a pick ticket that will display the items based on Area, Zone, Path and Bin sequence. RF picking can then be utilized to scan the bin and the item being picked. Upon scanning, the system will verify that the correct bin, item and quantity were picked and move the item to the user's staging bin. A bar coded picking label can be automatically generated to track the tote or pallet used for picking the order. Order Verification - S2K Enterprise Edition Order Verification allows the user to verify the items that have been picked against the customer order. Upon scanning each item, the system will verify that the correct item and quantity was picked for the order. In addition, the system will prompt the user for any serial numbers or lot numbers that may be required. Box (carton) tracking is available to allow the user to designate which items are in a specific box. Upon ending each box, the system will allow the user to enter in the weight, ship-via, freight charges and the tracking number of each box. Upon ending the order the system will prompt the user to backorder any items that have been short shipped and the system will total all the cartons and freight charges for the order. The user has the option to print a packing list or an invoice. The user can designate the orders being shipped on a specific truck and generate a bill of lading if required. For EDI orders, UCC-128 labels and 856 Advance Ship Notices can be generated. Warehouse Transfers - Warehouse transfers can be automatically or manually created for both inter-location and inter-company transfers. Suggested transfers are based on the usage, transfer lead-time and minimum requirements of each location. Managers can use the transfer maintenance program to review suggested transfers and adjust the stock allocations for each item by location. Transfers are then released to the order manager program for picking. Cycle and Physical Counting- Cycle and Physical Counting programs provide management with efficient tools to control and gauge the accuracy of current inventory records that are maintained in the locator system. Automatic cycle counting takes place continuously based on the cycle class code assigned in the Item master file. The cycle count process writes transaction records, prints count sheets, allows RF-based counting and produces variance reports. Full physical inventory counting is supported using wireless terminals or count sheets. Detailed inquiries display all counting activity and variances reported.
Features

Order Manager Cycle Count Analysis Item Inquiry Pallet Tracking Pallet Inquiry Pallet Entry Bar Code & RF Data Collection EDI Integrated UCC-128 Label Printing Advanced Ship Notices Priority Codes Lot & Multi-Bin Capabilities Order Verification	Picker Analysis Pick Tickets Paperless RF Picking Bar Coded Picking Label/Form Box & Carton Tracking Bill Of Lading Wave Picking License Plating Random Putaways Inner Pack/Master Pack Processing Rate Shopping

Purchasing Software S2K Enterprise Edition provides one of the most advanced purchasing programs available today. This dynamic application provides a myriad of tools to help minimize the burdensome tasks associated with manual purchasing by automating your demand planning, purchasing, and ordering process to optimize buying power across different product lines and multiple warehouses. Powerful formulas analyze historical and forecasted usage for each item, seasonal trends, market demand, and vendor lead times to provide suggested purchase orders for each vendor. Erratic demand is flagged for review and can be exponentially smoothed into demand formulas. Items can be grouped into buy-lines for purchase analysis by product group to take advantage of special pricing and discounts. Buy-line inquiries allow users to compare purchasing requirements with vendor targets. Estimated carrying costs are displayed for items that are necessary to meet the vendor target. These advanced purchasing tools maximize your buyers' efficiency, enabling them to spend more time on profit-oriented tasks such as reducing dead stock inventory, increasing customer fill rates, negotiating pricing with suppliers, and reviewing product mix. In addition to the advanced replenishment tools, Purchasing provides complete integration to Customer Order Processing, for the processing of special orders and direct shipments. These purchase orders are directly linked to customer orders to improve tracking and billing. S2K Enterprise Edition’s purchasing application provides full foreign currency support. On-the-water boat tracking features allow buyers to track and receive product by container. Landed cost options allow users to roll up freight, duty and other landed cost charges by item weight, cost, cubic measure, or quantity. Purchase Order and Landed Cost price verification allows users to match invoices to receipts and landed cost charges for verification and posting. Automatic tolerance levels can be set to flag buyers, through conditional emails, if invoice discrepancies exist.
Features

Drop-Ship Orders Inventory Integration Customer Order/Purchase Order Link Multiple Warehouse Automatic Invoice Posting Automatic Invoice Verification Partial Receipts Processing Vendor Additions Vendor Search Boat Book Processing Non-Stock Items Detail Purchase Order History General Ledger Posting Purchase Order Inquiry	Suggested Purchase Orders Gordon Graham Calculations Unusual Usage/Lead Time Flag Line Points Comments Unit of Measure Conversion Blanket Orders Serial Number Processing Vendor Performance Statistics Purchase Order Returns Print/Fax/E-mail Adjust Purchase Order Receipts Buyer Invoice Discrepancy Landed Cost

Sales Analysis Relational database technology provides the backdrop for sales analysis never before possible. Having unlimited retrieval capability, S2K Enterprise Edition's Sales Analysis Software offers user-defined invoice detail history storage and 36 month sales summary statistics. Analysis by company, customer, salesperson, territory, item, warehouse, item division and class or any combination of these criteria will display profitability, yearly comparisons, graphical trend charts and rankings. Measuring sales volumes, costs and quantity usage, S2K Enterprise Edition can spot seasonal or recurring trends in your business. With this information, you can quickly identify profitable or unprofitable customers and items and improve vendor and customer relations based on volumes, costs and profitability. Display or reprint an invoice that was created months before or produce a listing of all items that a customer purchased in the last year. With extensive history storage options, special queries can be made identifying very specific transactions for sales promotions or other unique requirements. S2K Enterprise Edition's sales forecasting can predict future activity based on usage and user projections. Sales Analysis can help you identify the inventory items that represent the greatest percentage of your sales volume. It can prioritize customers and help you manage inventory stock levels. You can review monthly sales by salesperson, and determine which customers they are selling to, what items or class of items they are selling the most and at what gross profit percent. For tighter credit control, sales analysis provides return authorization and customer credit reports by reason code to help in determining problem areas. Whether your questions relate to past or future activity, you'll find the answers within our sales analysis. As always, information can be presented in detail or summary form, on screen displays or printed reports.
Features

Customer Profit Analysis Inquiry Customer Ship-to Profit Analysis Inquiry Item Profit Analysis Inquiry Product Division / Class Profit Analysis Inquiry Location Profit Analysis Inquiry Sales Rep Profit Analysis Inquiry State Profit Analysis Inquiry Customer Class Profit Analysis Inquiry Customer Comparison Analysis Inquiry Customer Ship-to Comparison Analysis Inquiry Item Sales Comparison Analysis Inquiry Item Units Comparison Analysis Inquiry Product Division / Class Comparison Analysis Inquiry Location Comparison Analysis Inquiry Sales Rep Comparison Analysis Inquiry State Profit Comparison Analysis Inquiry Customer Class Comparison Analysis Inquiry Customer Sales Ranking Inquiry Customer Ship-to Sales Ranking Inquiry Item Sales Ranking Inquiry Item Unit Sales Ranking Inquiry Product Division / Class Sales Ranking Inquiry	Location Sales Ranking Inquiry Sales Rep Sales Ranking Inquiry State Sales Ranking Inquiry Customer Class Sales Ranking Inquiry Three Year Summary Analysis Inquiry User Defined Detailed Sales History Multiple Graphs of Data Quick Export to Excel Option Location Sales Analysis Reports Country Sales Analysis Reports Order Source Sales Analysis Reports Actual to Forecast Analysis Reports Vendor Sales Analysis Reports Territory Sales Analysis Reports Returns Analysis Reports Customer Sales Analysis Reports Customer Ship-to Sales Analysis Reports Item Sales Analysis Reports Product Division / Class Sales Analysis Reports Location Sales Analysis Reports Sales Rep Sales Analysis Reports State Sales Analysis Reports Customer Class Sales Analysis Reports Detailed Order / Invoice Inquiry Order Flash Analysis Inquiry

S2K Enterprise Edition for Manufacturing Work Order Processing Shop Floor Control Materials Requirements Planning (MRP) Master Production Schedule Capacity Requirements Planning Forecasting Product Quality More than ever, manufacturers are facing increased pressure from domestic and international competition. To effectively compete, and grow the business, manufacturers are examining all aspects of their operations in order to minimize costs, maximize profitability, and open new markets. Manufactures require modern, easy to use, cost effective solutions that deliver a real return on investment. VAI addresses these needs through S2K Enterprise Edition for Manufacturing. Whether your business is a process or discrete manufacturer, make to stock or make to order, S2K Enterprise Edition for Manufacturing provides you with robust tools to manage and analyze every aspect of your business. With its powerful integration, S2K Enterprise Edition for Manufacturing provides a stable, reliable platform for your business now and into the future. Although modular in design, S2K Enterprise Edition for Manufacturing delivers world class integration between forecasting, manufacturing orders, MRP, CRP, shop floor control, and quality control. For example, the forecasting module allows the user to create item forecasts which then roll into MRP in a daily, weekly, or monthly view. MRP suggestions can then create manufacturing orders which will be scheduled in the CRP module, and reported against in shop floor control, and integrated quality control allows you to track and record any quality data that you require. In conjunction with the work flow triggers, extensive reporting, CRM, and many other world class features, S2K Enterprise Edition provides real value as a tool to improve the bottom line.
Work Order Processing System 2000 provides a powerful, yet easy to use application to address all aspects of the creation of a manufacturing order. System 2000 supports multiple bills of material (BOM) for one finished item. In addition to multiple engineering and production revisions, users can configure the bill of material using unlimited features and options directly from order processing. The straightforward processing allows companies to generate orders to stock, made to order (MTO), or planned orders all from one screen. In addition to scheduling each line uniquely, you can drill down to material availability, costs, select substitutes, and even create and change routing steps based on capacity. Order status screens allow inquiry into orders with shortages, material commitments, and show the effect on scheduling, and many other functions. Work flow triggers help control and enforce work practices around the enterprise as they relate to the design, manufacturing and support of engineered products by notifying management of critical issues through the use of conditional emails. The production costing application closes the loop of manufacturing and accounting. It posts production costs to the General Ledger for inclusion on financial statements. Manufacturing variances are calculated for material, labor and overhead. Extensive management reporting includes standard vs. actual analysis, material variances, scrap reporting, labor efficiencies, etc. The result is a top-level overview of production efficiency..
Features

Make to Order, Make to Stock, Planned MO’s Integration with customer orders User defined hold reason codes Extensive comments and messaging BOM revision tracking BOM Mass replace and delete functionality BOM line item effectivity dates Line item due dates Component availability Component substitutions Integrated rules based configurator Support for by products and co-products Alternate routings Outside operations	Integrated imaging for shop floor documents WIP Tracking On-line ATP calculation Standard costing Easy work order completion Recording of actual material usage, including scrap Recording of labor, both direct and indirect Sophisticated inquiries Orders with shortages Scheduling history Routing inquiry Material usage/commitments Extensive management reporting Open order reports Efficiency reports GL transaction analysis Work flow integration

Shop Floor Control S2K Enterprise Edition’s Shop Floor Control system allows you to record both material and labor usage on the shop floor. Additional functions such as item movements, product receiving, physical inventory and cycle inventory are also part of System2000. Data collection device options include both hand held scanners as well as RF devices. Because of its real time functionality, shop floor control will immediately update a manufacturing order’s item usage (including scrap), as well as capacity requirements planning in order to determine available capacity at a given machine/work center/department. Extensive inquiries and reporting exist to show not only employee productivity, but also material variances, and comparisons of actual versus standard cost. Interfaces to various payroll programs are available..
Features

Real time data collection Fixed station or RF device support Recording of material usage and scrap supported Easy entry of labor time supported Modification of routing steps allowed Physical Inventory Cycle Counting Suggested inventory movement Required transfers from stock to the shop floor Complete visibility into WIP across the plant	Support for back flush Complete lot and serial number tracking Production reporting and updating Ability to view on-line product drawings Detailed display of work orders Drill down capabilities throughout the order Actual vs. standard comparison Employee tracking Productivity Analysis Material variances Labor analysis Work Load Analysis

Material Requirements Planning (MRP) Managing sufficient material levels is one of the most critical and time-consuming aspects of manufacturing. S2K Enterprise Edition’s Material Requirements Planning (MRP) module can help you eliminate purchasing and scheduling problems and speed up the work processes. This powerful, yet easy to use application can help purchasing and production managers analyze current and future material and distribution requirements and enable them to plan more effectively. The MRP system is tightly integrated with the Customer Orders, Inventory, Sales Analysis (Forecasting), Purchasing, and the Manufacturing modules of S2K Enterprise Edition, and is sensitive to company and location (plant) specific criteria. MRP analyzes the existing on-hand position of an item, open purchase orders, open manufacturing orders (including planned, stock, and custom orders), open commitments, and sales forecast data, to produces a running balance. This demand analysis can be viewed daily, weekly, or monthly. Complete pegging is supported allowing the user to drill down to view critical data such as when purchase orders are due, when manufacturing orders are due to be completed, and the actual customer orders making up the commitments of an item. An MRP run will generate suggestions for you based on parameters such as minimum balance, lead time, etc. These suggestions can then be analyzed through the MRP inquiry function, and then modified or converted into manufacturing work orders and vendor purchase orders..
Features

Dynamic daily, weekly, monthly options User selectable options for item ranges to include Company or branch consolidation Integration with forecasting Alternate forecast schedules Recognition of planned MO’s and blanket PO’s On screen analysis of production schedule Pegging of all sources of demand Display of open orders Analysis of make vs. buy decision	Expedite, Critical, Push Out reporting Ability to run MRP on-line Detailed reporting of MRP results Ability to over-ride MRP suggestions Easy integration to purchase orders and manufacturing orders Item/Location rules for MRP Minimum size runs Integrated work flow Automated reporting

Master Production Schedule Totally integrated with Material Requirements Planning, the Master Production Schedule (MPS) system allows you to view the schedule on a daily, weekly, or monthly basis. The MPS takes input from Manufacturing Orders, Forecasting, Customer Orders, and Purchasing modules. On-line, you can change due dates of orders, view the production schedule for the selected time period, and even test the schedule for capacity constraints. Final requirements are then automatically generated and passed on to S2K Enterprise Edition's purchasing and work order applications.
Features

Material Requirements Reporting Transaction Analysis Cost Comparison Reports Employee Labor Reporting Shop Floor Control	Scrap Entry Customer Orders - Order Verification Purchase Orders - PO Receipts Inventory Management - Physical Inventory Inventory Management - Cycle Count

Capacity Requirements Planning S2K Enterprise Edition’s Capacity Requirements Planning helps to determine your company’s ability to meet manufacturing demand. Powerful inquiries allow users to view soft, firm and planned demand, allowing a detailed analysis of both actual and projected capacity requirements. In addition, changes can be made which immediately affect the production schedule. Because of its flexible design and tight integration with the rest of S2K Enterprise Edition, the CRP module can be used as both a long range planning tool as well as a short-term production scheduling aid. Capacity Requirements Planning provides the summary information you need to spot situations where capacity is short or long, making it easier for you to shift production and manage resources efficiently. Multiple views allow you to analyze machine, work center, and department capacities. Extensive capabilities exist to drill down into detailed scheduling data including orders making up the demand, as well as analysis of bottlenecks. Alternate routings allow automatic calculation of "available to promise" (ATP) dates for easy bottleneck resolutions. The S2K Enterprise Edition Finite Capacity Scheduler creates a finite capacity schedule based on the planned capacity stated in the shop calendar for each work center. The job selection rules are used to determine the order in which shop orders are loaded into the schedule. The shop orders can be sorted according to Due Date, Critical Ratio, or Priority job selection rules.
Features

Soft, Firm, and Planned Demand Machine, Work Center, and Department Scheduling Finite and infinite scheduling options Daily work load analysis Independent capacity loading Integrated preventive maintenance scheduling	Tool tracking Outside operations Alternate routings On-line document attachment Capacity rebuild functions Integrated shop floor reporting Real time updates ATP Calculation

Forecasting S2K Enterprise Edition Sales Forecasting eliminates time-consuming manual processes and ensures consistency and accuracy by employing several forecasting method’s. These processes provide managers with a flexible, accurate, and high performance forecasting mechanism. Sales Forecasts can be generated for an item, Division of items, class of items, for a customer or a specific location. User ability, to dynamically select the level of aggregation when forecasting, combined with multiple forecasting methods; seasonality and growth (Holt Winters), growth only (Holts), simple exponential smoothing, least squares, or historical usage enables managers to pro-actively manage their level of Inventory. Forecasting periods, months or weeks, can be dynamically selected. Smoothing constants, to the item level, and added forecasting measurements; Mean Average Percentage Error, Mean Squared Error, Mean Average Deviation, Variance and R-Squared, aid in the analysis process. All sales information can be easily downloaded to Excel, including formulas that enable users to utilize the Solver functionality within Excel, aiding in the computation of an optimatized forecast smoothing constant. Sales Forecasting is necessary to increase revenues and decrease cost. Utilizing S2K Enterprise Edition’s fully integrated forecasting module provides a financial and competitive edge for management..
Features

Material Requirements Reporting Transaction Analysis Cost Comparison Reports Employee Labor Reporting Shop Floor Control	Scrap Entry Customer Orders - Order Verification Purchase Orders - PO Receipts Inventory Management - Physical Inventory Inventory Management - Cycle Count

Product Quality Integrated with Inventory, Purchasing and Shop Floor Control, the Product Quality module allows you to track user defined tests, their results, and the disposition of an item upon receipt of a purchased item, and through the manufacturing process. Upon receipt of a quality controlled item, it will be placed on quality hold pending processing of the necessary tests. Until all mandatory tests have been passed, the product can neither be consumed in manufacturing nor sold. Within mIntegrated with Inventory, Purchasing and Shop Floor Control, the Product Quality module allows you to track user defined tests, their results, and the disposition of an item upon receipt of a purchased item, and through the manufacturing process. Upon receipt of a quality controlled item, it will be placed on quality hold pending processing of the necessary tests. Until all mandatory tests have been passed, the product can neither be consumed in manufacturing nor sold. Within manufacturing, quality tests will pop up instructing the user as to the process of the test needing to be performed, as well as prompting for a value to be entered. This value then will be compared to the passing and failing values of the test in order to determine the result. Passing values are displayed in green, while failing values are displayed in red. In addition to the historical storage of this data, a Product Quality Certificate (C of A) can be produced from S2K Enterprise Edition indicating all the tests performed as well as their individual results manufacturing, quality tests will pop up instructing the user as to the process of the test needing to be performed, as well as prompting for a value to be entered. This value then will be compared to the passing and failing values of the test in order to determine the result. Passing values are displayed in green, while failing values are displayed in red. In addition to the historical storage of this data, a Product Quality Certificate (C of A) can be produced from System 2000 indicating all the tests performed as well as their individual results..
Features

Serial/Lot control items only User defined testing Mandatory and optional tests Range, Table, and Basic tests Entry of test groups User defined disposition codes Return to vendor processing Tester identification	Purchasing integration Shop Floor integration QC holds Quality history by lot/serial # Product Quality Certificate (C of A) History of failures Tester history Easy identification of problems Integrated work flow

S2K Commerce S2K Commerce Express S2k Enterprise Portal VAI offers a suite of exciting e-business solutions that allow you to leverage the opportunities that the web provides. These exciting web solutions can help you lower business costs by improving efficiencies in your business processes, help you increase sales by reaching your customers in new ways, and improve productivity by making the right information and people available to your employees. With powerful e-commerce applications you can empower your customers with new channels to buy your products or services, to allow them to service their own accounts, and to provide your company with valuable, real-time feedback to help you improve your business. With IBM and VAI portal technology, you can allow people to interact with your company in a personalized way. With our portal solution you can provide employees, trading partners and customers with a web site on which the information and applications they need have been consolidated and organized for easy access and use. They can quickly execute business processes across critical applications. They can collaborate with portal users to make faster decisions. By providing industry-leading portal solutions for your on demand business, VAI and IBM help you improve employee productivity, cut costs and strengthen relationships with your customers and trading partners.

S2K Commerce Express Taking advantage of e-commerce is much more than simply opening up a new, online sales channel. It’s about using technology to streamline your business model, creating savings, and increasing efficiency. At the core of this web-based application is a real time "shopping cart" and an online product catalog that will reduce both lag time and paperwork for order processing. S2K Commerce Express allows you to set up an online catalog that will display product specifications, extended descriptions, thumbnail and full sized images, pricing and availability. Dynamic searching features lets users locate products by category, part number and description. Web based promotions and dynamic pricing can help improve product marketing and increase sales of slow moving inventory. Existing customers can utilize past order history to build new orders or use "quick entry" to expedite large orders. Order confirmations are automatically emailed back to customers and online customer service screens provide real time order status information. S2K Commerce Express gives clients more control over their payment methods by providing the option for customer account billing and/or credit card authorization. This flexible solution allows users to customize the business logic and presentation according to specific requirements. When customers reach a checkout page, they are asked to choose a payment method. Customer and credit card information is then automatically and transparently routed to the enterprise system for processing. The enterprise system compiles the information, sends it to the credit card company for authentication and replies to the customer upon completion.
Features

Simple Site Administration Supports B2B or B2C Transactions Flexible Configuration Options Credit Card Authorization in Real Time or Offline Customer Credit Checking Automatic E-mail Order Confirmation Automatic E-mail Registration Confirmation Customizable Site Greeting and E-mail Text Kit Processing Flexible Item Categories Real Time Product Catalog	Featured Products and Promotions View Thumbnail and Full Size Images Expanded Product Descriptions Attach Sound Clips, PDFs, Movies, etc. Multiple Product Searching Options Shopping Cart Style Order Entry Quick Item Order Entry Shop From Prior Purchases Order Comments Multiple Shipping Options Customer Accounts Receivable Inquiry Customer Order Status Inquiry Multiple Payment Methods Sales Team Access

S2K Enterprise Portal Create efficiencies in your organization by extending critical information and applications to your customers, employees, business partners & suppliers from a single website. The S2K Enterprise Portal, based on IBM?s award winning Websphere Portal Server, provides the framework necessary to deliver customized information and applications to the people that need them easily and affordably. Choose from a wide variety of out of the box portal applications from VAI as well as additional messaging and collaborative tools from IBM to maximize your user experience. EIS Application Provide the executive team with an up to date snap shot of your business. The EIS Bundle provides daily summaries of Receivables, Orders, Payables, Financials, Inventory and Sales. CRM Application Provide the sales team access to a variety of customer information. View Account Status, Sales/Profit Summaries, Order & Payment History for all accounts in your territory. Place orders with optional Customer Self-Service bundle. Customer Self-Service Application Allow customers to place orders, view pricing & availability, view account status and order history. Supplier Self-Service Application Allow suppliers to actively participate in your procure-to-pay process by electronically accepting purchase orders, entering promise dates and advanced ship notices. Provide ability to view open purchase orders, receipts, invoices, payments and performance statistics.

Customer Relationship Management Contact Management Mobile Sales Force (SalesLinx) Business Intelligence Storefronts Marketing Automation Improve your bottom line by strengthening customer loyalty with VAI’s Customer Relationship Management (CRM) solutions. This dynamic suite of applications can help you cost-effectively identify, acquire, develop and retain your most profitable customers. With one central database, Contact Management provides an enterprise-wide view of all interactions with Customers and Prospects. Unlimited user-defined fields provide a flexible database for searching and analysis, and detailed notes help track all communications. From one sales team dashboard, users can generate quotes and track specific opportunities, review account information and history, and create to do lists to flag follow-up activity. Marketing Automation provides the ability to automate marketing campaigns to the contact database via email, fax, or mail. Using the group email feature user can send promotional information, price lists, and collateral instantly to specific contacts within the database. Using powerful third party Business Intelligence tools, such as NGS or Crystal Reports, users can create customized reports and export data to desktop applications to easily analyze and manage sales information. For your mobile sales team, SalesLinx provides the ability to download data from the main server to a laptop to give your sales team remote access to customer, prospect, item and sales order information. Using Saleslinx users can create customer orders and selectively transmit these orders to the main server for processing. When used in conjunction with S2K Commerce Edition sales team access feature, VAI’s CRM solutions help ensure that your sales team is working at maximum effectiveness all the time, whether they are working local, remote or online.

Contact Management Contact Management provides a complete enterprise-wide solution that incorporates contact management, opportunity management, quote tracking, communications, follow-up scheduling, and reporting. With integration to Microsoft Outlook and Lotus Notes for calendar and email functions users have all the tools they need to be effective. With Contact Management, you can easily market to and manage every customer and prospect, process and track every quote and sale, and build and maintain long lasting relationships. Unlimited user-defined fields allow users to create a flexible database for searching and analysis. Detailed notes help track all communications with an account and provide a central database for notes across all S2K Enterprise Edition applications.

Mobile Sales Force (SalesLinx) Put the Power of "Customer Relationship Management" behind your organization. Companies are heavily dependent on their sales force for survival. In order to survive, these teams need up to date contact information, easy to use communications tools, access to customer account information, inventory availability, customer sales history, order status, etc. SalesLinx can provide all of those capabilities and much more. SalesLinx can automate the entire sales process from lead generation to lead distribution, from order processing to customer relationship management. Users can log in every sales opportunity as "prospect" and then track these opportunities by sales rep, territory, class, and any other pertinent user defined information. Generate new leads through the company web site - leads are then imported directly to the company database, the data is then replicated to your sales team for "standalone" access. Integrate your e-mail, calendar and to-do list with your database, and launch word processing programs directly from the SalesLinx application. Search a list of prospect according to standard or user defined fields, enter notes, schedule follow-up activity, and process orders. Easy access to vital customer and inventory data puts the big picture on your big screen. Users can view customer account information, sales history, order status, inventory availability, pricing and more! SalesLinx centralizes information and facilitates communications across your organization so that the sales team is working at maximum effectiveness all the time, whether they are working local or remote. SalesLinx details every prospect and customer giving the marketing team the ability to know how, when and whom to contact at the core of the potential and existing business and establishes true one to one business practices.
Features

Centralized customer and prospect database Easy replication with S2K Enterprise Edition database Order and Quote Processing, Order Status Inquiry Customer Shopping Lists and Order Templates Gross Margin Calculator Extended Notes, Follow-ups, and Action Lists Word Processing and Email Integration Customer Inquiry, Open Invoices, and Sales History Inventory Status Inquiry, Price Lookup and Item Sales

Business Intelligence Powerful third-party Business Intelligence tools help you make sense of all the information in your database so you can make better business decisions faster. Through rich data analysis and data mining capabilities that integrate with familiar applications such as Microsoft Office, these powerful Business Intelligence tools enable you to provide all of your employees with critical, timely business information tailored to their specific information needs. Forecast revenue, analyze sales pipeline, view account activities, analyze item, customer and vendor information and much more. Seamlessly integrated with S2K Enterprise Edition data, these tools offer organizations an easy growth path to world-class Enterprise Performance Management.

Storefronts There are enormous advantages in using Internet technology to deepen and secure relationships with any and all of your customers and suppliers. Advantages like being more efficient, providing better service and locking in key relationships. S2K Enterprise Edition for the Web provides the ability to give your customers exactly the information they want, when they want it. In addition to e-commerce and product catalog information, customers can review account information, including summary aging, open invoices, and payment history. Users can view shipping information to track orders, and reprint copies of all transactions. Use the Web to communicate directly with your customers and create an online "help desk" to let them get the answers they want, when they want them.

Marketing Automation Easily generate new and repeat business by sending targeted marketing messages to selected accounts via email, fax, or mail. Maintain regular presence with customers and prospects through ongoing, permission-based newsletters and campaigns. Store and send electronic documents and marketing materials such as price lists, literature, and technical information. Track lead sources, quotes, and sales through campaign management and user-defined fields. Powerful reports let you analyze campaign results and allow you to perfect your campaigns and leverage your marketing resources.

Advanced Features Workflow Job Scheduler EDI VAI is committed to integrating the most advanced features available to keep S2K Enterprise Edition users a step ahead of the competition. For example, our integrated workflow feature allows the user to create automated email triggers based on certain events. Emails can be collected and sent on a time frequency basis or personalized triggers can even be added on demand for a unique requirement. Automatically email the purchasing agent with an alert about a past due product, or email the collection department about a sales order being placed on hold because of past due invoices or an extended line of credit. S2K Enterprise Edition's job scheduler allows the user to create user defined daily, weekly monthly or on demand procedures. You can personalize or create any procedure and print, fax or email any report or document in the system, all without altering the base package. Email individual salesman commission reports to your salesforce or email a suggested inventory purchase order automatically each day to your purchasing department. With VAI's integrated electronic data interchange capabilities, you can map customer purchase orders directly to your order file and electronically bill your customers automatically using a variety of EDI translator tools. And with UCCnet, you can take advantage of the latest technology to service your customers, allowing them access to a standardized global database of product information.

Workflow The S2K Enterprise Edition Work Flow Alert’s feature supplies today’s management with the tools required for successful business making decisions, by providing automated, timely information and support via e-mail. E-mail alerts can be sent to users based upon thirty-six pre-defined triggering events. Alerts can be entered to specify tolerance levels and multiple users can be notified of the same event. Internal flags have been incorporated aiding in maintaining email frequencies. Alerts are designed to function within their pre-assigned modules. Work Flow Alerts can aide in achieving proper customer satisfaction, managing credit flows, effectively tracking inventory, and managing cost. These are just some of the benefits derived from using the Work Flow alerts. Accounts Receivable - Maintaining a current profile on your company’s cash flow has become more and more apparent due to rapid fluctuations in today’s economy. System 2000 Work Flow Alerts provide the critical support required for the successful management of your credit department. Customer Orders - Tracking sales history helps maintain an accurate database and provides you with the information that is required to establish the proper sales support relationship. The S2K Enterprise Edition Work Flow Alerts provide the user with numerous tools that prove necessary in achieving proper customer satisfaction. Inventory Management - Maintaining effective inventory stock levels provides the customer with the timely completion of orders and minimizes unnecessary carrying cost. The System 2000 Work Flow Alerts provide the critical support needed for replenishing stock. Manufacturing - Maintaining a successful manufacturing operation relies on the timely communication between management and production. The S2K Enterprise Edition Work Flow Alerts provide the communication links necessary for Manufacturing order tracking. Purchasing - Managing costs and schedules represent a major portion in the success and profitability of a business. The S2K Enterprise Edition Work Flow Alerts provide the purchasing team with the tools necessary to achieve these goals. Product Quality - Maintaining product quality is a key to customer satisfaction. The S2K Enterprise Edition Work Flow Alerts provides the exposure needed to ensure product quality.

Job Scheduler The S2K Enterprise Edition Job Scheduler provides users with the ability to process reports and other events at specified times and intervals throughout the course of their business cycles. Through the use of a Never Ending Program, the System Administrator can scheduled jobs to process daily, weekly or monthly at specified times and days. Entering various parameters enables jobs to be scheduled to run repeatedly during a day and prior or after the End-Of-Day and Consolidated End-Of-Month processing. Most S2K Enterprise Edition modules and applications make use of the Job Scheduler functionality, giving users a wide range of scheduling options..
Features

Accounts Receivable Accounts Payable General Ledger Customer Orders Sales Analysis Inventory Analysis	Warehouse Management Purchasing Manufacturing Product Quality Retail POS EDI

EDI More and more industries are turning to S2K Enterprise Edition’s Electronic Data Interchange, EDI to answer their needs for increased profitability and enhanced efficiencies through the use of technology. S2K Enterprise Edition’s interfacing capabilities with several translator software packages and Value Added Networks (VAN), offers businesses inbound and outbound mapping capabilities, forward/storage systems for trading partners transmission and fast response, error free, efficient handling of accounting transactions. This, in addition to compliance with the standards developed by the Accredited Standards Committee and American National Standards Institute enables companies to realize many benefits.

Improved Business Relationships Improved Inventory Management Reduced Costs Increased Productivity Improved Accuracy Real Time Management Reporting Reduction in Paper Storage and Processing

What is EDI? EDI is an acronym for Electronic Data Interchange. It is a paperless trade exchange that allows common business forms such as purchase orders and invoices (transaction sets) to be transferred using electronic file standards. It replaces mailing and faxing with computer-to-computer communications through VANs or Value Added Networks. A combination of these two events briefly describes what EDI is about. EDI Standards There are many standards of EDI defined. Two of the most popular are ANSI-X12, and EDIFACT.

ANSI-X12 is a standard developed by the American National Standards Institute (ANSI) to define EDI business documents. It is a wide spread standard supporting wholesale and retail distribution type businesses. Each of these standards may have several hundred transaction sets (such as invoices, advance ship notices and purchase orders) to support many different industries. Each company that chooses to do EDI decides on how they wish to implement the particular transaction set by creating what is known as an implementation guide for each transaction set. EDIFACT is a European standard and is also being considered by the Canadian government.
VAN (Value Added Network) A VAN is an independent company who provides a forward/storage system (mailbox), for EDI transmissions between trading partners. Translation Software Software that translates the EDI document from an EDI standard to a file defined in the end users application system, so that it can be read or used by application software easily.

VAI S2K ERP Products for IBM's iSeries & AS400 Systems